Accounts Assistant – Vendors

The Accounts Assistant is responsible for processing monthly regular payments to vendors.

Duties and responsibilities

1.    Processing payments related to staff benefits

• Process payments of vendor/supplier’s invoices related to staff benefits
  
• Make sure the completeness of supporting documents before processing the advance
  
• Perform journal entries and ensure correct matching of invoices to the request for payment form
  
• Coordinate with users if there are issues related to the request
  

2.    Driver overtime calculation

• Review and calculate the monthly driver logbook
  
• Perform journal entries and ensure correct matching of the calculation for the payment form
  
• Coordinate with the driver if there are issues related to the request
  

3.    Monitor prepaid account

• Monitor, review, and analyze the prepaid accounts
  
• Record the monthly expenses/amortize the prepaid expenses
  

4.    Processing monthly regular payment to vendors (contractors)

• Process payments of vendor/suppliers’ invoices with Request for payments (RfP)
  
• Make sure of the completeness of supporting documents before processing the payments
  
• Perform Journal entries and ensure the correct matching of invoices to the request for payment form
  
• Coordinate with the user if there are issues related to the request
  

5.    Balance sheet reconciliations

• Prepare and analyze the balance sheet reconciliations/schedules of allocated receivable and payable accounts and follow up on long outstanding balances
  
• Record the foreign exchange which appears in the receivable/payable accounts and match off the transactions
  

6.    Audit

• Timely preparation and submission of audit schedules
  
• Respond to audit queries in a timely manner during both External and Internal Audit
  
• Key contact support for both internal and external audits
  

7.    Internal Controls

• Implement internal control systems that ensure CIFOR-ICRAF attains its objectives, produce accurate and reliable data for decision making
  
• Ensure compliance with policies and safeguard of CIFOR-ICRAF assets
  
• Follow up any outstanding balance
  

Education, knowledge and experience

• Bachelor’s degree in accounting
 • 1-3 years professional experience in an accounting role is required
 • Experience using Microsoft Excel and Outlook is required
 • Familiar with accounting system, preferably UNIT4 Agresso System
 • Fluent in written and spoken English

Terms and conditions

• This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers competitive remuneration in local currency, commensurate with skills and experience
 • The appointment will be for 1 (one) year with the possibility of extension contingent upon performance, continued relevance of the position, and available resources
 • The duty station will be in Bogor, Indonesia
 
 
To apply, please visit our career site at:
 https://www.cifor-icraf.org/about/work-with-us/
 
 
To learn more about CIFOR-ICRAF, please visit our websites at:
 https://www.cifor-icraf.org
 
 
CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.
 
 
CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.