Accounts Assistant

  • Consultancy
  • New Delhi India
  • Deadline: 07 December 2023
  • Partner: CIFOR ICRAF


The branch office of CIFOR-ICRAF Asia Continental Program (ACP) of ICRAF in New Delhi is looking forward Administrative Assistant. The successful candidate will report to the Finance and Admin Manager, India. S/he will work in close collaboration with a team of corporate services.

Duties and responsibilities


  • Scrutiny of invoices/bills
    and preparation vouchers for payment to vendors

  • Entry in the CIFOR-ICRAF
    accounting system and tally software

  • Assist Finance & Admin
    Manager for keeping proper accounting of advances to staff vendors as per
    CIFOR-ICRAF policies.

  • Maintain Petty cash book
    and disbursement of the same.

  • Prepare bank and petty cash

  • Assist in preparation of
    schedules for internal and external audits.

  • Withholding tax calculations
    Preparation and filing of correspondence and other documentation; maintaining
    filing systems; acquiring office supplies and arranging office equipment
    maintenance; monitoring budgets.


  • Manage and provide support on
    staff travel, following CIFOR-ICRAF regulations and assuring that staff has the
    most convenient arrangements (including itineraries, accommodation, visas,
    travel advances, and expense report).

  • Arrange transportation for
    the staff/visitors as requested.

  • Manage and support in
    organizing regional and in country program related events and responsible for

  • Maintain communication
    systems of CIFOR-ICRAF India Office (telephone, data cards, Internet
    connectivity) in running conditions.

  • Maintain the administrative
    records and Admin files of CIFOR-ICRAF India Office.

  • Ensuring operations of
    office equipment by preventive maintenance requirement, calling for repairs,
    marking equipment inventories, evaluating new equipment.

  • Maintaining office supplies
    inventory by checking stock, anticipating needed supplies placing requisition
    etc. and verifying receipt of supplies.

  • Responsible for maintenance
    of the office.

  • Maintaining fixed assets

  • Assist in procurement of
    office supplies/equipment when needed.

  • Any other
    duty/responsibility assigned by the supervisor.

Education, knowledge and experience

• Bachelor’s degree preferably in Commerce/ business management with minimum 3 years relevant experience in admin and accounting.
• Excellent knowledge of MS office and relevant internet applications and Tally accounting software
• Sound knowledge of internal control and risk management frameworks and concepts.
• Sound knowledge of statistical tools.
• Experience of working with CGIAR, UN organizations, INGOs
• Working experience in the field of agriculture/forestry

Terms and conditions

• This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers competitive remuneration in local currency, commensurate with skills and experience.
• The appointment will be for 1 (one) year, inclusive of a three-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be in New Delhi.

To apply, please visit our career site at:

To learn more about CIFOR-ICRAF, please visit our websites at:


CIFOR-ICRAF reserves the right to modify the number of positions, and locations, or cancel the hiring as necessary.

CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.

CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.

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