CIFOR-ICRAF
The Finance Officer provides financial services ensuring high quality, accuracy, and consistency of financial reports in accordance with CIFOR-ICRAF internal financial as well as donor guidelines. The Finance Officer works in close collaboration with other teams outside finance such as PMU, Country team and Research Themes of CIFOR-ICRAF, to exchange information and ensure timely service delivery. In addition, the Finance Officer ensures that strong internal controls are instituted in following CIFOR-ICRAF’s policies and procedures.
Duties and responsibilities
restricted grants.
- Maintain a complete record of all pertinent documents of each project
and coordinate with other Finance Staff and various project leaders to ensure
that the financial implementation adheres with all the other aspects of the
project agreement. - Collaborate with donors, collaborators, project leaders and scientists
to clarify financial issues, answer queries and give updates on the financial
and budget status of the project. - Review and verify expenditures of restricted projects assigned to
ensure adherence to budgetary and donor requirements. - Liaise with the Program Management Unit (PMU) regarding the development
of Letter of Agreement (LoA) with partner Institutions, project start-ups and
set ups in the internal systems (myTree and OCS), budget update and management
in OCS and project tracking & closures.
2. Annual Budget and rolling budget
updates.
- Collaborate with Principal Investigator (PI) regarding staff time
allocation to be updated in OCS planner. - Collaborate with PI on budgets for partnerships, travel, supplies,
consultants, publications, and other costs based on the availability of funds
of on-going restricted projects. - Review the overall annual budgets of grants in assigned teams.
3. Donor Reporting.
- Prepare reports on the specific projects’ finances to donors and other
users in compliance with the organization’s standards and as specifically
pre-determined by the donor as mentioned on the signed Grant Agreements and
Donor’s General Conditions. - Ensure that reports to donors are submitted on time.
- Submit draft and final financial reports in grants management system.
- Review donors report from the Country Offices assigned prior to
forwarding for approval. - Prepare invoice/payment request to the donor according to the payment
term and schedule on the agreement. - Follow up for any query or review from the donor for the submitted
financial report.
4. Grant Proposal Budgets revised budgets
for On-going Projects.
- Key resource for project amendment budget preparation.
- Review and discuss revised budget for on-going projects with PI Themes
and/or from Country Offices assigned. - Ensure that the grants recover full overheads as per relevant cost
structure. - Provide
guidance and ensure the budget figures are correct, and the budget lines follow
the donor requirements.
5. Grant Agreements.
- Review
the financial part and other relevant information of the new Grant Agreements
and Grant agreement amendments.
6. Internal Reporting.
- Update
the monthly summary of restricted projects with multi-year budgets and
cumulative expenses. - Update
the monthly staff time allocation and the three-year staff plans.
7. Special Audit of Restricted Projects.
- Execute
the selection process of audit firm to appoint the auditor for special audit of
restricted projects as required by donor. - Key
resource on providing supporting documents and queries from the external
auditors during the audit process. - Review
the preliminary draft audit report received from the auditor. - Review
partner audit report in relation to project requirement.
8. Daily and Monthly Operations.
- Monitor
donor receivables and payables. Assist
in ensuring that receivables are collected. Review donor payables and remind project leaders if there is slow
spending. Provide explanation on the
monthly summary of donor receivables and payables >USD 50K, prepared by
Treasury team. - Identify
incoming funds from restricted donors and provide the code to the Manager of
Treasury and Fixed Assets. - Monitor
and ensure that staff time allocation is in accordance with the budget and the
time sheets are recorded/adjusted appropriately. - Collect
timesheets from respective staff involved in the project that required
timesheets as mandatory supporting documents.
9. Restricted Grants Partners Financial
Management Monitoring.
1.
2.
3.
- Review
project partner’s agreement and budget in collaboration with PMU. - Monitor
financial compliance for restricted grants partners of assigned grants and
ensure partners spend within their budgets and are following the laid down
donor and/or CIFOR-ICRAF financial procedures and regulations. - Analyze
restricted grants partner expenses and provide feedback of analysis to the
project leaders and managers on expenditure trends and areas with significant
over- or under spending. - Review
the financial reports submitted by the partners, monitor partner balances, and
collect any unused funds.
to time by the Senior Finance Officer – Grants, Finance Manager – Grants, Team
Leader – Finance, and Director Corporate Services.
Education, knowledge and experience
• A minimum of university education in accounting.
• A minimum of 5 years of relevant experience.
• Experience with an ERP, familiarity with Agresso Unit 4 and Vision XL is an advantage.
• Experience in financial and accounting services.
• Experience in project or cost accounting.
• Strong analytical skills.
• Strong computer skills in word processing, database, and other relevant office applications.
• Experience working with a wide and diverse network of groups and individuals.
• Fluent in written and spoken English.
Terms and conditions
• This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers competitive remuneration in local currency, commensurate with skills and experience.
• The appointment will be for 1 (one) year with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be in New Delhi, India.
To apply, please visit our career site at:
To learn more about CIFOR-ICRAF, please visit our websites at: https://www.cifor-icraf.org
CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.
CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.