CIFOR-ICRAF
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The Programme/MEL Coordinator will undertake significant responsibilities across all centre projects, guided by their line manager. Responsibilities include supporting project management delivery with a focus on monitoring, reporting, evaluation, accountability and learning (MREAL) for projects and programmes, including support financial planning, reports coherence etc., supporting meetings and developing the related action plans (ensuring that staff complies with the actions), contributing to inter-disciplinary teams within SEI and with partner organizations, and ensuring all project deliverables and engagements, are delivery high-quality and timely outputs.
Duties and responsibilities
1. Programme Coordination role
- Monitors and reports back to Project Leads, Programme Managers and centre director on project financial gaps and challenges to ensure efficient resource allocation and spending through a consultative process.
- Ensures monthly timesheets are approved as per allocation and Centre’s timeline.
- Ensures proper budgeting and financing of proposals and projects based on the resource allocation and agreed requirements and allocation.
- Ensures the centre project management Tools are updated with precise project information according to donor agreement and amendment.
- Ensures project and work plans are clear for all projects, and ensure time planning of team members is correctly updated in the centre time management system.
- Shares the monthly financial reports to the team for the review by project managers regarding resource spending and planning.
- Ensures timely update for teams to deliver donor reporting, including supporting finance team on the invoices and financial reports.
- Supports the team in planning and project implementation, for example by taking minutes of meetings and assisting in event organization.
2. MEL Role
- Lead the design and implementation of MREAL result frameworks and ‘Theory of Change’ for centre and programmes.
- Integrates MREAL in project design, implementation, and reporting.
- Implement and optimize online solutions for MREAL in projects and programmes.
- Oversee data collection, assess project progress and results, and generates insights to refine project design and implementation.
- Update project results frameworks as needed.
- As appropriate, train and guide partners and stakeholders in MREAL and field monitoring.
- Manage administrative and reporting tasks related to projects, including time reporting and expense claims.
3. Fundraising & Partnerships
- Identify opportunities, support fundraising and enhance multi-stakeholder partnerships for SEI Africa’s portfolio.
- Supports fundraising initiatives, donor profiling, and coordinates the Centre’s monthly funding opportunities update to the team.
- Provides support to proposal development by ensuring the internal project management tool process and advising on donor requirements.
- Assists in building and expanding strategic partnerships and networking with governments, civil society organizations, the private sector and donors in implementing research project activities and developing new research projects.
- Supports in preparing documents (e.g. agenda, work plan, reports, publications, proposals) related to research projects as assigned.
- Performs other tasks that might be assigned by the Project Leader, Line manager and the team.
4. Leadership and Management
- Provide technical leadership in the design, development, planning, budgeting, and implementation of the project MREAL frameworks
- Actively oversees implementation, reporting, monitoring and learning of projects and results.
- Provides professional and ongoing guidance to MREAL/MEL work for the research staff under the Programme, addressing professional and competence development.
- Committed to supporting the employees in the Programme through a significant presence in the office, and availability to handle issues arising.
Requirements
- A Bachelor’s degree with at least four years of work experience, or a Master’s degree with at least two years in relevant fields.
- Proven experience in project administration, coordination and working within interdisciplinary teams.
- Knowledge of project management, MEL and finance/budgeting
- Certification and/or training in project management
- Knowledge of climate finance, policy, sustainable development, and participatory research.
- Experience in the Africa region.
- Proficiency in an Asian language is an advantage.
Education, knowledge and experience
•A Bachelor’s degree with at least four years of work experience, or a Master’s degree with at least two years in relevant fields.
•Proven experience in project administration, coordination and working within interdisciplinary teams.
•Knowledge of project management, MEL and finance/budgeting
•Certification and/or training in project management
•Knowledge of climate finance, policy, sustainable development, and participatory research.
•Experience in the Africa region.
•Proficiency in an Asian language is an advantage.
Terms and conditions
•This is a Locally Recruited Staff (LRS) position and on competitive remuneration in local currency, commensurate with skills and experience.
•The appointment will be for a period of two (2) year, inclusive of a six-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
•The duty station will be in Nairobi, Kenya.