CIFOR-ICRAF
Senior Finance Officer – Grants, responsible for overseeing and monitoring the budgets and expenses of assigned units and countries in CIFOR-ICRAF. Assign new projects to the finance Officer and maintain/update the list of project assignments.
Coordinate and supervise the monitoring of budgets and expenses of restricted projects and the preparation of donor reports as assigned.
Coordinate and supervise the preparation of budgets for restricted projects for inclusion in the Annual Programme of Work and Budget as assigned.
Duties and responsibilities
1. Monitor
Budget and Actual Expenses of restricted grants
- Maintain
a complete record of all pertinent documents of each project and coordinate
with other Finance Staff and various project leaders to ensure that the
financial implementation adheres with all the other aspects of the project
agreement. - Coordinate
with donors, collaborators, project leaders and scientists to clarify financial
issues, answer queries and give updates on the financial and budget status of
the project. - Review
the financial status of the project prepared by the finance officer. - Review
and verify expenditures of restricted projects to ensure adherence to budgetary
and donor requirements. - Liaise
with the Program Management Unit (PMU) regarding the development of Letter of
Agreement (LoA) with partner Institutions, project start-ups and set ups in the internal systems (myTree and OCS), budget update and management
in OCS and project tracking & closures.
2. Annual Budget
and rolling budget updates
- Collaborate
with Principal Investigator (PI) regarding staff time allocation to be updated
in OCS planner. - Collaborate
with PI on budgets for partnerships, travel, supplies, consultants,
publications, and other costs based on the availability of funds of on-going
restricted projects. - Review
the overall annual budgets of grants in assigned teams.
3.
Donor Reporting
- Prepare
reports on the specific projects’ finances to donors and other users in
compliance with organization’s standards and as specifically pre-determined by
the donor as mentioned in the signed Grant Agreements and Donor’s General
Conditions. - Review
the donor financial reports prepared by the Senior Accountant. - Ensure
that reports to donors are submitted on time. - Submit
draft and final financial reports in grants management system. - Provide
restricted grant financial management support to countries staff as well Units
and Themes assigned. - Review
all donors reports from the Country Offices, Units and Themes assigned prior to
forwarding for approval.
4.
Grant revised/amendment Budgets for On-going Projects
- Key
resource for project amendment budget preparation. - Review
revised budget for on-going projects prepared by the finance officer. - Ensure
that the grants recover full overheads as per relevant cost structure. - Provide
guidance and ensure the budget figures are correct, and the budget lines follow
the donor requirements.
5.
Grant Agreements
- Review
the financial part and other relevant information of the new Grant Agreements
and Grant agreement amendments.
6. Internal
Reporting
- Update
the monthly summary of restricted projects with multi-year budgets and
cumulative expenses. - Update
the monthly staff time allocation and the three-year staff’s plan.
7. Special
Audit of Restricted Projects
- Assist
with Coordination and attend entry and exit meetings on audit of projects for
grants managed. - Key
resource on queries from the external auditors on restricted grants. - Assist
in reviewing the draft audit report and provide draft management responses for
approval by finance manager – grants. - Review
partner audit report in relation to project requirements.
8. Daily and Monthly Operations
- Verify
and approve the journal vouchers prepared by the finance officer. - Monitor
donor receivables and payables. Assist
in ensuring that receivables are collected. Review donor payables remind project leaders if there is slow spending. Provide explanation on the monthly summary of
donor receivables and payables >USD 50K, prepared by Treasury team. - Identify
incoming funds from restricted donors and provide the code to the Head of
Treasury and Fixed Assets.
9.
Restricted Grants Partners Financial Management Monitoring
- Implement
partner financial monitoring tools and mechanisms. Advice on where improvements
can be made. - Supervise
financial compliance for all restricted grants partners of assigned grants and
ensure partners spend within their budgets and are following the laid down
donor and/or CIFOR-ICRAF financial procedures and regulations. - Ensure
and follow up on financial reporting for partners on assigned restricted grants. - Analyze
restricted grants partner expenses and provide feedback of analysis to the
project leaders and managers on expenditure trends and areas with significant
over- or under spending. - Communicate
with partners assigned to areas of weaknesses and steps to take to mitigate the
risks and internal control issues.
Perform other tasks assigned from time to time by the Finance Manager – Grants,
Chief Finance
and Operations officer and Director Corporate
Services.
Education, knowledge and experience
• A minimum of university education in accounting.
• Chartered Accountant.
• A minimum of 7 years of relevant experience.
• Experience with an ERP, familiarity with Agresso Unit 4 and Vision XL is an advantage.
• Experience in financial and accounting services.
• Experience in project or cost accounting.
• Strong analytical skills.
• Strong computer skills in word processing, database, and other relevant office applications.
• Experience working with a wide and diverse network of groups and individuals.
• Fluent in written and spoken English.
Terms and conditions
• This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers competitive remuneration in local currency, commensurate with skills and experience.
• The appointment will be for 1 (one) year with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be in New Delhi, India.
To apply, please visit our career site at:
To learn more about CIFOR-ICRAF, please visit our websites at: https://www.cifor-icraf.org
CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.
CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.