Tasks and responsibilities
Provide day-to-day administrative support to ensure smooth and timely implementation of project activities in compliance with FAO administrative and financial rules and regulations.
Maintain linkages with FAO administrative and programme support units as well as government counterparts, partners on administrative and financial matters as required.
Compile all related documents for payments and expenses of duty travel, training, and workshops, settlement of check advances in accordance with the FAO’s rules and regulations;
Create vendor, raise Purchase Order on Goods and Services, Travel Authorization and Travel Expenses Claim on Global Resources Management System (GRMS);
Maintain the filing system of the programme
Ensure effective financial recording and reporting system for internal control, audit requirements and processes financial transactions in accurate and timely manner;
Maintain monthly attendance sheets/ timecard and leave records of the national project personnel;
Maintain monitoring tables of local travel authorization, training/ workshops, letter of agreement
Supervise the cleaner and drivers for ensure effective logistic arrangements and vehicles movements as well as office operations;
Assist in the procurement process for project goods, supplies, and services;
Assist project personnel on general administrative matters
Maintain the inventory of the storage items and programme’s assets.
Ensure office running facilities including office supplies (i.e. stationary, utilities, water, electricity, telephones, internet, etc…), ground maintenance, security, transportation and other office services.
Perform other duties as required.